Entry Level
Assists the organization in accomplishing necessary and important day-to-day tasks
*Background check required
Goals:
Writing and distribution of monthly thank you letters
Organization of files
Facility upkeep
Running errands - post office, shopping for supplies, etc.
Distributing flyers, outreach
Packaging and shipping packages, letters, products
Event Assistant - setting up table, handing out flyers, handling transactions, etc
Learning Objectives:
Team Player
Teachable
Attention to detail.
Desire to be proactive and create a positive experience for others.
2nd Level
Assists the organization in accomplishing necessary and important day-to-day tasks
*Background check required
Goals:
Data entry
Filing
Record keeping
Running errands - bank, post office, meeting with volunteers
Event Assistant - speaking events, answering questions, running slide show
Phone calls - fundraising, returning inquiries, etc.
Writing and distribution of monthly thank you letters
Organization
Facility upkeep
Distributing flyers, outreach
Packaging and shipping packages, letters, products
Contact Database research and update
Learning Objectives:
Team player
Teachable
Attention to detail.
Desire to be proactive and create a positive experience for others.
Once a volunteer makes it through the initial two levels of volunteering on the administrative team, he or she will have the opportunity, based on their talents and skill sets, may move up to becoming a volunteer coordinator, administrative assistant, or moving to a different area such as freedom bag manager, online shop manager, and/or bookkeeper.
Administrative Assistant
Assists the organization in providing support to its administrative team in a variety of ways
*Background check required
Goals:
Manages, responds, and forwards necessary emails sent to the general LTP email account - info@thelittletreeproject.org
Providing real-time scheduling support by booking appointments and preventing conflicts.
Screening phone calls and routing callers to the appropriate party.
Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
Greet and assist visitors.
Maintain polite and professional communication via phone, e-mail, and mail.
Anticipate the needs of others in order to ensure their seamless and positive experience.
Learning Objectives:
Excellent computer skills, especially typing.
Attention to detail.
Desire to be proactive and create a positive experience for others.
Team player.
Teachable.
Volunteer Coordinator
Assists the organization in recruiting and managing volunteers as well as allocating responsibilities and inspiring and retaining the best people.
*Background check required
Goals:
Source and recruit volunteers through various techniques (databases, e-mail, social media, universities, career centers, schools, churches, etc.)
Collect information on availabilities and skills through applications, interviews, and personality assessments.
Conduct volunteer orientations and background checks.
Manage the LTP volunteer email account (volunteer@thelittletreeproject.org)
Manage the LTP volunteer website page, posting about volunteer opportunities when necessary and communicating with the website manager, arranges for appropriate training when needed (for example, a case manager volunteer will need different training than a social media volunteer)
Produce schedules for volunteer opportunities as well as everyday activities
Assign responsibilities to the right people for special events
Coordinate teams of volunteers for large-scale actions
Communicate frequently with volunteers to ensure they are satisfied and well-placed
Disseminate information for upcoming actions and events
Keep detailed records of volunteers’ information, assignments, and contributions
Write and send monthly thank-you letters to volunteers who contributed that month
Εnsures the purpose of the organization and its actions is clearly communicated
Recognizes and assigns other coordinators/managers over other volunteer areas
Learning Objectives:
Natural leader
Willing to take direction and give instructions
Experience in recruiting through various channels
Working knowledge of databases and Google Office is appreciated (especially Google Sheets and Salesforce)
Able to communicate effectively with diverse people
Excellent organizational and team coordination abilities
A pleasant, outgoing personality
Teachable and eager to learn
Able to distinguish talent and do everything possible to motivate and inspire
Passionate about furthering the mission of The Little Tree Project